Security & HIPAA
In an effort to maintain the utmost Security and
Protection of your medical records, TrueScribe has taken the following
steps to ensure Privacy and HIPAA compliance.
File Encryption: All audio and Text files are protected by
128 bit encrypted through. All use of the application is forced
to occur using this secure, HTTPS protocol (SSL - secure socket
layer) with 128-bit encryption strength. Attempts to access the
application without SSL are redirected.
Passwords and Usernames: To access any data in the TrueScribe
system, a valid username and password is required. All voice and
text files are routed through our central data center to ensure
privacy, integrity, and reliability.
Audit Trail: Each file is monitored electronically by our
audit trail. Each time a file is accessed the event is recorded
(IP address, user id, date, time, elapsed time of event).
Additional Security:
Non-Disclosure Agreements: All TrueScribe employees sign
our comprehensive Non-Disclosure Agreement. Further, each empoloyee
is equipped with our HIPAA procedures manual.
Limited Access Capabilities: TrueScribe Transcriptionists
have no ability to view or save documents other than on our secure,
audited server. No TrueScribe workstations have floppy disk drives
or cd burners. Our fire wall blocks access to any internet site
other than select medical terminology sites.
IP Addresses & File Tracking: TrueScribe limits which IP
addresses can login to the system and view files. Administrators
are also trained to audit the transcription process to insure that
your records are always secure.
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